Hey everyone! Welcome to my first day on the Making Work From Home Work Better Series I am so excited to share with you how I’ve been revamping my work space. This is something I suggest for everyone to do often. As things change, you will constantly need to be changing your organization process to keep up with it!
Here is what I’m working on to fix my area! I’ve had these unused notebooks since college. I decided now that I have a good amount of constant things going on in my life, Virtual Assistant work, Blogging, Etsy, and more that I needed to create a dedicated space for each of them!
Each notebook got a defined title for its purpose. That way I can keep them separate and not worry about mixing up any important information or getting distracted by multiple things I am trying to work on. I just pull out one notebook at a time for whatever I am working on at that moment!
Having binder accessories is handy. I like having tabbed sections to keep certain pieces of information organized. I also love clear sheet protectors as a way to make sure certain paperwork won’t get damaged with use. I tend to put things I won’t need to take in and out or edit often in here.
Once you have your notebook set up, it’s time to fill it up with great organizing tools and forms. I like to print out a calendar to keep in each notebook for reference. Even if it is just a blank calendar having easy access to look at dates is great. I use my online google calendar to keep track of every aspect of my life as you can see below!
When it comes to building forms, like timesheets, inventory, contact lists and etc. I tend to use the google Apps drive. I’ll open up the Forms Library and find one that fits my needs or tweak it until it really fits into what I need. If you feel comfortable with excel you can always create your own forms and databases (I do sometimes, just because you can’t find everything you need).
The great thing about keeping notebooks is they are EASILY interchangeable. If something new happens and you need to update your system it’s really easy to just throw in a new tab with some new forms and keep going.
The other thing I like to do is keep notebook paper in each section. Even though a majority of what I do I keep track of on the computer – there is nothing like pen and paper!
How do you organize your paperwork?